Now, open your working copy of My First Project Canvas and let's map out your project's complete execution plan in Section 3: Project Activities, Timeline & Resources.

To build a professional workflow, make sure you complete all three of the following steps directly inside your document:

Step 1: Break Down Your Tasks (WBS)

Deconstruct your chosen SMART objective into concrete, bite-sized actions across the three chronological phases:

• Pre-Project (Preparation) Tasks: List at least 3 concrete actions your team must take to prepare for a successful launch.

• Project Day (Implementation) Tasks: List at least 2 key operational tasks required to manage the live execution smoothly.

• Post-Project (Follow-Up) Tasks: List at least 2 closing activities needed to wrap up the project, collect evaluations, and report back professionally.

Step 2: Add Timelines & Deadlines

Go back to each task you just listed and give it a ticking clock:

• Assign a specific, hard Due Date or calendar deadline for every task.

• Remember the Buffer Rule: Leave a 2-3 day safety cushion before major checkpoints to absorb unexpected delays.

Step 3: List Material Resources & Assign Owners

Logistics make or break a youth initiative. For each task on your canvas:

• Create a Material List: Specify the physical items needed (e.g., projector, laptops, printed materials, flipcharts, coffee break supplies).

• Name One Owner: Assign exactly one clear person to be accountable for each task.

💡 Coordinator's Tip: When "everyone" is responsible for a task, nobody is responsible! Avoid writing "the whole team" as an owner—pick a specific lead.

The Task Breakdown Checklist

Before closing your Canvas and heading to the final lesson quiz, run your work through this quick diagnostic check:

• Is every single task small enough that one person can easily manage and complete it?

• Does every task have exactly one clear owner and a realistic deadline attached?

• Did you map out your physical materials and include a proper post-project phase for evaluations and reporting?

• Does every listed activity directly serve your main SMART objective?